GUS Service

GUS Service provides a seamless way to verify a Business Partner's VAT registration status using both national (VAT) and EU-wide (VIES) databases. This ensures compliance and transparency in business transactions.

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Downloading Data from the Services

The first-two options ("Check NIP if Business Partner is active VAT payer" and "Check NIP in VIES") are available (after enabling the related General Settings options) from a drop-down list next to Business Partner field on the following forms:

• Business Partner Master Data

• A/P Invoice

• A/R Invoice

  

Additionally, users can retrieve Business Partner details from the GUS database using the following options, available in the Business Partner Master Data form:

• Get REGON data from GUS

• Get NIP data from GUS

  

For the REGON data retrieval, a CAPTCHA code must be entered to proceed.

Checking the Last VAT Status Update

To check the last recorded VAT status change for a Business Partner:

• Navigate to Business Partner Master Data (Main menu → Business Partner → Business Partner Master Data).
• Click View in the upper menu.
• Select User Defined Fields to display the relevant fields in the right panel.
• A list of all Business Partners and their latest VAT status verification can be accessed via the Active VAT Payer option.

Active VAT Payer List

To view a consolidated list of Business Partners and their latest VAT activity status from both the Treasury Department and VIES lists:

Path

Main menu → Administration → Utilities → Active VAT Payer

In this form, users can:

• Filter records by CardCode range or SAF-T range (Standard Audit File for Tax).

• Click Verify to refresh the VAT status of listed Business Partners.

• View a Remarks summary displaying the number of checked partners, inactive entities, and any status discrepancies.

  

Automatic VIES Checking on Delivery Documents

This feature automatically verifies and displays a Business Partner's VIES status in the Delivery document header.

To enable automatic VIES checking:

• Enable the relevant option in system settings.

  

• Once activated, the system will check VIES status and display in the form header upon opening the Delivery form in adding mode.

  

• The verification record can be accessed via:

  Path

  Tools → Default Forms → CT_VIES_LOG

  

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