Scenario 1: Goods Receipt PO Printed from SAP Business One

Printing a Goods Receipt Purchase Order (GRPO) in SAP Business One requires proper configuration of printer settings, templates, and mapping parameters. In this guide, we will walk through the step-by-step process to configure the system for printing GRPOs, ensuring that they are also saved as PDF files.

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Printer Settings

SAP Business One allows saving prints as PDFs only when using the Crystal printer type. In this scenario, we will configure the following printer settings:

• Printer Code: test1
• Printer Type: Crystal
• Printer Name: test1
• Localization: CT

With the following parameters, define

• SaveAsPdf: True
• PhysicalName: Send to OneNote 16 (one of the printer's names available on this test server)
• MaxCapacity: 75.

Click here to find out more about printer configuration.

Label Template

To print GRPO labels, we need to define and assign a Label Template. The template used in this scenario is as follows:

TEMPLATE CODE	TEMPLATE NAME	TEMPLATE DESCRIPTION
GRPO	GRPO	GRPO

Click here to find out more about printer configuration.

Printing Rules

The following rules apply to GRPO printing:

• Requester: SAP
• Transaction: Goods Receipt PO
• Employee/User/ItemGroup/Warehouse: All
• Unit of Measurement – not checked
• Header – not checked
• Template: GRPO

Label Report

Crystal Report

The Crystal Report file used in this scenario is as follows:

Crystal Reports use different variables, such as StringPar and NumericPar, which need to be mapped in the next step.

CompuTec Labels Localization

Crystal reports for CompuTec Labels must be stored in the following location:

C:\ProgramData\CompuTec\CT Label Printing\Reports\

(or the corresponding installation directory if the default one was not chosen).

Mapping

Next, we must define mapping parameters: Mapping rules define how data is assigned to specific variables within the label layout. The mappings for this scenario are:

Name	Type	Value
StringPar3	Parameter	Item Code (Item Code)
StringPar1	Parameter	ItemName (ItemName)
StringPar4	Sql	SELECT @DistNumber FROM DUMMY
NumberofCopies	Sql	SELECT 5 FROM DUMMY

In addition to String Pars, The NumberofCopies parameter ensures that five copies are printed. If required, this value can be made dynamic by retrieving it from a database field.

Click here to find out more about mapping parameters configuration.

Event Triggers

The next thing is to define what action printing will occur.

Event Triggers set up used in this scenario:

Employee	Employee Department	Object Type	SAP	PDC	WMS	ProcessForce
All	All	Goods Receipt PO	OnChange	NoAction	NoAction	NoAction

Click here to find out more about event trigger configuration.

Data Update

After configuring the settings, update the global data by navigating to Companies and selecting the Update Global Data option.

Template Assigning

To complete the setup, assign the GRPO to a specific printer with the following configuration:

INFO	NAME	TEMPLATE CODE	PRINTER CODE	FILE
OK	GRPOtest1	GRPO	test1	C:\Program Files (x86)\CompuTec\CompuTec LabelPrinting\Reports\LabelPrintingAyCrystalLayout.rpt

Click here to find out more about Template and report file assigning.

Printing

Since we configured the OnChange trigger, labels will print automatically when a Goods Receipt Purchase Order (GRPO) is updated.

We can also print a label manually at any time. To print labels manually:

1. Open SAP Business One.

2. Navigate to File > Print Labels in the upper menu.

3. Select Crystal printer from the drop-down list.

4. Click Print.

   

Upon printing, the following message appears:

The label is printed and saved as a PDF in the default location: Local Disk (C:)\ProgramData\CompuTec\CT Label Printing\Reports\Crystal:

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